Preventative Measures to Minimise COVID-19 Infection

As an organisation, we realise the seriousness of the announcement made by the President on Sunday 15 March 2020. As an organisation, we will endeavour to limit the number of staff as much as possible and as far as possible and enable remote working which includes working from home.

Detective measures:

As part of the organisation’s detective measures, we have implemented a screening point. All employees required to work from the office during the lockdown period will be screened.

A COVID-19 Compliance Officer has been identified who will be notified of any suspected infections.

Where any temperature screened employee or individual displays any symptoms of COVID-19, including a mild cough or a low-grade fever (37.3C or more) while at the workplace, the appointed COVID-19 Compliance Officer must immediately be notified and the Emergency Response Procedure must be followed.

What we expect from our clients upon visiting our office

You will be required to wear a facemask.

At the screening station, your temperature will be taken. If your temperature is above 37.3C, you will not be allowed to enter our office.

Your hands will be sanitised.

If you feel ill, we request you rather contact us via email or telephonically than visiting our office.

1.        RESPONSIBILITIES OF THE EMPLOYEE

1.1          All employees are requested to maintain a high level of hygiene to keep the chance of contamination to an absolute minimum.

1.2          As a precautionary measure, all employees are requested to ensure that they:

• wash hands frequently with soap and water or alcohol-based hand sanitiser;
• wear a face mask when entering and leaving the workplace, including when moving from their workplace;
• when coughing or sneezing, that his or her mouth and nose are covered with a bent elbow or tissue. The tissue, where used, must be thrown away immediately;
• avoid touching their eyes, nose and mouth as far as possible; and
• social distancing is maintained as far as possible with co-employees.

1.3          Where required and possible, employees must utilise tools to service clients remotely via video conferencing and telephone conferencing, should the need arise or clients request the same.

1.4          As part of our preventative measures, employees will be required to participate in a screening procedure to reduce risks to employees in general before being allowed into the premises as well as when you leave the premises.

1.5          Where an employee refuses to participate in this screening procedure, he/she will not be permitted to enter the workplace and may be subject to disciplinary action.

2.        RESPONSIBILITIES OF THE EMPLOYER

2.1          As part of the organisation’s responsibilities to address COVID-19, a COVID-19 Compliance Officer has been identified who must be contacted in any case of suspected infection.

2.2          As part of the commitment to limiting the spread of infection, a strong emphasis will be placed on cleaning, and the continuous cleaning and sanitising of all entry/exit points, common area doors, door handles, etc.

2.3          Training relating to COVID-19 will be provided to all employees via various methods by the employer.

To conclude, the above-mentioned measures have been put in place to protect our organisation, our staff, our clients, and our wider communities.

This article is a general information sheet and should not be used or relied upon as professional advice. No liability can be accepted for any errors or omissions nor for any loss or damage arising from reliance upon any information herein. Always contact your financial adviser for specific and detailed advice. Errors and omissions excepted (E&OE)